NUIM BARNHALL RUGBY FOOTBALL CLUB

                                   CONSTITUTION AND RULES

 

1         The club shall be called NUIM BARNHALL RUGBY FOOTBALL CLUB.

 

  1. The objects of the club shall be the playing, promotion and development of the game of rugby union football.

 

  1. The colours of the club shall be sky-blue i.e. sky blue jerseys, navy shorts and sky blue stockings.

 

  1. Membership of the club shall consist of the following classes:

 

(a)       Honorary Members

(b)       Life Members

(c)       Full Members

(d)       Student Members

(e)       Pavilion Members

(f)       Social Members

(g)       Youth Members

(h)       Mini-Rugby Members

 

  1. The Executive Committee shall elect all classes of members of the club.

 

  1. Honorary Membership:

Honorary membership shall be open to all persons who have rendered exceptional service to the club or to the game of rugby union football. They may be elected for life or for any defined period, but unless otherwise stated in the minute made on the occasion of their election, their election shall terminate at the end of the memberships year of their election, but may be reviewed by the Executive Committee from year to year. Honorary members shall have all the privileges of full members, except in the management and control of the club, and they shall not be obliged to pay the subscription as provided for in these rules.

 

  1. Full Membership:

Full membership of the club shall be for a period of not less than one year and shall be open to all persons of eighteen years and over on payment of the prescribed subscription. They shall be entitled to vote at meetings of the club and engage in the management and control of the dub in accordance with these rules.

 

 

 

  1. Life Membership:

Life membership shall be open to all persons of eighteen years and over on payment of the subscription determined by the Executive Committee from time to time. The Executive Committee shall have power to limit the number of life memberships available at any time. Life members shall be entitled to vote at meetings of the club and to engage in the management and control of the club.

 

  1. Student Membership:

Student membership shall be available to all persons over the age of eighteen years, for a period of not less than one year, who are attending a recognised course of third level or vocational training or education, on payment of the prescribed subscription. They shall be entitled to vote at meetings and engage in the management and control of the club in accordance with these rules.

 

I0.     Pavilion Membership:

Pavilion membership shall be-open to all persons over the age of eighteen years for a period of not less than one year on payment of the prescribed subscription. They shall be entitled to vote and to engage in the management and control of the club, but shall not be entitled to play rugby.

 

  1. Social Membership:

Social membership shall be open to all persons actively involved in such additional activities as may be promoted by the club, on payment of the prescribed subscription, which shall be for a period of not less than one year. They shall not be entitled to vote or engage in the management and control of the club.

 

  1. Youth Membership:

Youth membership shall be open to all persons between the ages of thirteen

and eighteen years (inclusive) on payment of the prescribed subscription. It

shall be for a period of not less than one year. They shall not be entitled to

vote or engage in the management and control of the club.

 

  1. Mini-Rugby Membership:

Mini-rugby membership shall be open to all persons up to the age of twelve years on payment of the prescribed subscription. It shall be for a period of not less than one year. They shall not be entitled to vote or engage in the management and control of the club.

 

  1. Application for Membership:

Applicants may be admitted to membership of the club by ballot of the Executive Committee. Any person seeking admission as a member shall complete and sign an application in the prescribed form that must be returned to the Honorary Secretary. The applicants must be proposed and seconded by two paid up voting members who shall both sign the application form. The name and address of such applicant, together with the names of those proposing and seconding him or her, shall be displayed on the club notice board before election, and an interval or not less than two weeks shall elapse between the nomination and the election of applicants. This rule is without prejudice to the provisions of Rule 16 hereunder.

 

  1. The Honorary Secretary shall inform the applicant of the decision of the committee. A new member shall on election, and on payment of his or her membership subscription, become a member of the club and be given a membership card.

 

  1. Members of visiting clubs playing on the club’s grounds or visiting shall, for the duration of their visit, be Honorary Members of the club.

 

  1. Club rules 14-15 shall not apply to a person being considered for Honorary Membership.

 

  1. Subscription:

The annual subscription in respect of each category of membership shall be fixed at each Annual General Meeting. All subscriptions shall be paid not later then the 31st day of October in each year. The committee shall remove from membership of the club any person whose subscription is in arrears after the 31stday of October in each year. On a subsequent payment of such subscription he/she may be re-admitted at the discretion of the committee.

 

  1. Executive Committee:

The control and management of the club shall be vested in the Executive Committee.

 

 

  1. The Executive Committee shall consist of the President, the Senior Vice -President, the Junior Vice- President, the Honorary Secretary, the Honorary Treasurer, the Youth Co-ordinator, the Captain of the Club, the Social Director, the Director of Rugby, Director of Coaching, the Director of Marketing, Public Relations Officer, and at least two ordinary members.

 

  1. The Executive Committee shall meet at least ten times during the membership year.

 

  1. In the event of a member of the Executive Committee failing to attend any four consecutive meetings of the committee, the committee shall have power to declare a vacancy. If a vacancy occurs on the Executive Committee, the committee shall have power to co-opt a member to fill the vacancy until the next Annual General Meeting. The Executive Committee shall also have power to co-opt any member to fill any casual vacancy that may arise on the Executive Committee until the next Annual General Meeting.

 

  1. The attendance of four members of the Executive Committee shall constitute a quorum, provided that their number shall include at least one of the President, Honorary Secretary and Honorary Treasurer.

 

  1. The Executive Committee shall do all things necessary for the proper management and control of the club in accordance with the rules thereof.

 

  1. The Executive Committee shall have the power:

 

(a)       To appoint such sub-committees as it may consider necessary and expedient. The Executive Committee shall decide the composition, functions and duties of such sub-committees and such sub-committees shall be controlled by and answerable to the Executive Committee. The President shall be an ex-offico member of all sub-committees.

 

(b)       To appoint a team secretary.

 

(c)        To make all honour awards and presentations as it thinks fit.

 

(d)       To elect as an Honorary Member or an Honorary Life-Member, any person who has rendered exceptional service to the club or to the game of rugby union football.

 

(e)     To make and/or vary by-laws and regulations as they deem necessary for the proper management and welfare of the club, provided that such by-laws and regulations shall not be inconsistent with these rules. Upon notice of same being posted in the clubhouse, all members shall be deemed to have notice thereof and shall be bound thereby.

 

(f)     To elect -members to the following positions:

Club representative on: the Leinster Branch of the Irish Rugby Football Union; Honorary Vice-President, Assistant Honorary Secretary and Assistant Honorary Treasurer.

 

 

The powers referred to within this rule are without prejudice to the generality of the powers conferred on the Executive Committee by these rules as a whole.

 

 

  1. The Executive Committee shall have power to suspend, temporarily or permanently from membership of the club, any member guilty of conduct, which in the opinion of the Executive Committee is harmful to the club or whose conduct in the opinion of the Committee makes it desirable that he or she should cease to be a member of the club. The Executive Committee may delegate its investigative functions under this rule to a Standards Ethics and Disciplinary Sub-Committee. This sub committee shall, upon request from the Executive Committee, investigate any complaints against a member, and shall upon proper investigation of any such complaint, make a recommendation thereon to the Executive Committee. Any member dissatisfied with a ruling of the Executive Committee on foot or otherwise of a recommendation from the Standard Ethics and Discipline Sub-Committee, has the right to appeal to the Executive Committee upon lodging notice of an appeal stating the grounds of any such appeal with the Honorary Secretary within seven days of the decision of the Committee been made known to the member by personal delivery or by registered post.

 

  1. It shall be the duty of the Executive Committee to see that all proper accounts and books, showing the financial affairs and receipts and disbursements of the club, and a club register showing the names and addresses of all members are kept.

 

  1. Minutes shall be made in proper books of all resolutions and proceedings of the Executive Committee and sub-committees and of the general meetings of the club. All minutes shall signed by the President, or in his absence the temporary chairman. All such minutes shall be sufficient evidence of the matters therein contained.

 

 

 

  1. Annual General Meeting:

The Annual General Meeting of the club shall be held in the month of May or June each year. At the Annual General Meeting there shall be elected-

 

(a)    President: The President shall be elected at the annual general meeting and shall assume office following his election. No person shall be eligible for election to the office of President unless that person is a fully paid up member of the club, and has been elected at the preceding Annual General meeting as President Elect (Senior Vice-President) pursuant to this constitution. The President shall hold office until the election of his or her successor as President.

 

  • President Elect: (Senior Vice-President): The President Elect or Senior Vice-President shall be elected at the annual general meeting and shall assume office following his election. No person shall be eligible for the office of President Elect unless that person is a fully paid up member of the club. The President Elect shall hold office until the election of his or her successor as President Elect (Senior Vice-President).

 

  • Junior Vice-President: The Junior Vice-President shall be elected at the Annual General Meeting and shall assume office following his election. No person shall be eligible for the office of Junior Vice- President, unless that person is a fully paid up member of the club. The Junior Vice-President shall hold office until the election of his or her successor as Junior Vice-President.

 

(d)       Honorary Secretary, Honorary Treasurer, Captain, Public Relations Officer, Director of Rugby, Director of Marketing, Director of Coaching, Youth co-ordinator, Social Director and at least two Ordinary members. Each of the foregoing shall be elected at the Annual General Meeting and shall hold office until the conclusion of the Annual General Meeting following their election. No person shall be eligible for election to any of these positions unless that person is a fully paid up voting member of the club.

 

 

  1. The business of the Annual General Meeting shall be:

 

  • Adoption of the minutes of the previous Annual General Meeting and the minutes of any Special General Meeting:

 

  • Presidents address:

 

  • Consideration of a report from the Honorary Secretary:

 

  • Consideration of a report from the Honorary Treasurer:

 

  • Presentation of the audited accounts for the club for the preceding year:

 

  • Consideration of any duly proposed alterations or additions to the constitution:

 

  • Consideration of any other relevant business:

 

  • Election of officers as provided for in these rules:

 

  • Election of Honorary Auditors.

 

  1. Notice of proposed alterations or additions to the constitution must be received by the Honorary Secretary not later than seven days preceding the intended general meeting.

 

  1. Seven days notice in writing of the Annual General Meeting and of the business to be transacted thereat shall be given to members.

 

 

  1. The President of the club shall preside at all meetings of the Executive Committee and at General Meetings. In his or her absence a member of the Executive Committee shall be appointed by a simple majority of those present to take the chair.

 

  1. In the case of an equality of votes at a meeting of the club or at a general meeting the chairman of the meeting shall have a casting vote.

 

  1. The quorum for general meetings shall be one quarter of the members entitled to vote.

 

  1. Resolutions at Annual General Meetings, other than a resolution to amend this constitution, shall be passed by a simple majority of votes entitled to be cast by the members present and entitled to vote.

 

  1. Resolutions at Extraordinary General Meetings shall be passed by a majority of three quarters of the votes entitled to be cast by members present and entitled to vote. There shall be no second or casting vote on any resolution proposed at an Extraordinary General Meeting.

 

  1. An Extraordinary General Meeting may be convened at any time upon a resolution of the Executive Committee or a requisition setting out the resolution or resolutions to be proposed at it. Such requisition must be signed by whichever not less than one quarter (1/4) of the members entitled to vote at a general meeting in accordance with these rules and served on the Honorary Secretary by personal delivery or registered post. If the Honorary Secretary does not give notice of the meeting pursuant to the requisition on or before the expiry of fourteen days from the service of the requisition, any one or more of those signing the requisition on behalf of the others may give notice of the meeting. Seven days notice of such meeting shall be given.

 

  1. No business shall be transacted at an Extraordinary General Meeting except that specified in the agenda.

 

  1. Alterations to the Constitution:

Alterations to the Constitution shall be passed by a majority of two thirds of the votes entitled to be cast by the members entitled to vote present at the meeting. Voting at all meetings of the club shall be in person and not by proxy.

 

 

  1. All members who are over the age of eighteen and who are entitled to vote in accordance with the provisions of this constitution and whose subscriptions at the prescribed rate are not in arrears shall be eligible to vote at a general meeting. Voting shall be a show of hands or secret ballot at the discretion of such voting members.

 

 

  1. Assets and Trustees:

The property and assets of the club (other than cash which shall be under the control of the Treasurer) shall be vested in not less than three trustees, such trustees to be elected at a general meeting and each trustee shall hold office until he or she shall resign, be absent from Ireland for one year, cease to be a member or for such other reason be removed from office a resolution passed at a general meeting. A resolution seeking the removal of a trustee or trustees shall be passed by a majority of three quarters of the votes entitled to be cast by the members present and entitled to vote at the meeting. Should a trustee or trustees cease to act as such from whatever cause and thereby the trustees are reduced to not more than two in number, the Executive Committee shall appoint a trustee or trustees to fill any such vacancy or vacancies caused until the next general meeting as aforesaid.

 

 

  1. The club shall indemnify and hold harmless a trustee or trustees in respect of any damages, costs, claims, expenses or loss incurred by him or her in or about the execution of his trust or powers, except such losses as arise from his or her or their wilful default, and they shall be entitled to an indemnity out of the assets of the club for all expenses and other liabilities incurred by them in the discharge of their respective duties.

 

  1. The Executive Committee may, without restriction, raise or borrow money for any purpose connected with the management or well-being of the club and may secure repayment of same together with interest thereon by mortgage or charge upon the whole or any part of the assets and property of the club (present or future) and the trustees of the club, in whom the property is vested shall deal with the property in such manner as may be necessary to effect any such decision of the Executive Committee. Such direction shall be given by resolution of the Executive Committee, passed by two thirds majority of the members present at a duly convened meeting of the Executive Committee and when so passed shall in favour of a purchaser, mortgagee, charge, lease or grantee be binding upon all members of the club. A certificate purporting to be signed by the Honorary Secretary for the time being of the club shall in favour of those persons be conclusive evidence that a direction complying in all respects with the above provisions of this rule was duly given to the trustees.

 

  1. The club shall through its trustees have the power to acquire and hold and to sell, lease, mortgage or charge real and personal property.

 

 

 

  1. Honorary Secretary:

The Honorary Secretary shall convene all general meetings of the club. He or she shall attend at such meetings and take minutes of the proceedings and shall also correspond with members and others on all matters connected with the club, excluding such matters as are under the control of the Honorary Treasurer. He or she shall keep a register showing the name and address of each member.

 

 

  1. Honorary Treasurer:

The Honorary Treasurer shall keep correct accounts and books showing the financial affairs, receipts and disbursements of the club and shall furnish the Executive Committee with particulars of same from time to time and as may be required.

 

  1. All monies received by the club shall be paid into a bank account or accounts in the name of the club at bankers appointed by the committee. The Honorary Treasurer and one of the following shall sign cheques and other instruments drawn on and directives to the bankers duly appointed by the Executive Committee; President, Honorary Secretary and Trustee.

 

  1. All monies raised by or on behalf of the club, shall be applied to further the objects of the club and for no other purpose provided that nothing contained in this constitution shall prevent the payment in good faith of reasonable and proper remuneration to any employee of the club or the repayment of reasonable out of pocket expenses. Subject to the foregoing rules, no action involving expenditure in the name of or on behalf of the club shall be taken, and no undertakings that shall commit the club to expenditure or other liability shall be made without the prior authority of a resolution of the Executive Committee.

 

  1. The financial year of the club shall end on 31st. day of March in every year to which day the accounts shall be balanced and drawn,

 

  1. The accounts shall be audited at least once a year by the auditor or auditors appointed at the Annual General Meeting and an audited statement of the accounts for the last financial year shall be submitted by the Executive Committee to the Annual General Meeting.

 

  1. All personal belongings of members, guests of members, visitors and others brought to or kept at or left in the premises of the club (either in the clubhouse or in the club grounds) shall be at the sole risk of the owner thereof and neither the club nor any officer, member or agent thereof shall be responsible for any loss or damage thereto howsoever arising, save to the extent that such liability is covered by a valid and effective insurance policy.

 

  1. Neither the club nor any officer, member, employee or agent thereof shall be liable to any member or guest of a member or the personal representative of a member or guest of a member or visitor or other person for any loss or damage to property occurring from whatever cause in or about the club premises or any injuries sustained by any such person whilst on or entering or leaving the club premises from any cause whatsoever, save to the extent that such a liability is covered by a valid and effective insurance policy.

 

  1. Any property of the club damaged or removed by a member or a guest of that member, that member shall be liable to pay in full the costs involved and also liable for their guest.

 

  1. Registration of Club Acts 1904-1988

No member of the Executive Committee and no manager or servant employed by the club shall have any personal interest in the sale of excisable liquors therein or in the profits arising from such sales. No visitors shall be supplied with excisable liquor in the club premises unless on the invitation and in the company of a member and the member shall upon the admission of such visitor to the club premises or immediately upon his being supplied with liquor enter his or her own name and the name and address of the visitor in a book which shall be kept for the purpose and which shall show the date of such visit.

 

 

  1. No excisable liquors shall be sold in the club premises to any person under the age of eighteen years.

 

  1. No excisable liquors shall be sold or supplied for consumption outside the premises of the club except to members of the club between the hours of eight o’clock in the morning and ten o’clock at night.

 

  1. No persons shall be allowed to become honorary or temporary members of the club or be relived of the payment of the regular entrance fee or subscription except those possessing certain qualifications defined in these rules and subject to conditions and regulations prescribed herein.

 

 

 

 

 

 

 

 

 

Registration of Clubs Acts 1904 to 2008 and Licensing Act 1833 to 2008

 

  1. Intoxicating Liquor

 

A visitor shall not be supplied with excisable liquor in the Club                              premises unless on the invitation and in the company of a member and              that member shall, upon the admission of such visitor to the Club                            premises, or immediately upon his/her being supplied with such liquor,                 enter his/her own name and the name and address of the visitor in a                    book which shall be kept for the purpose and which shall show the date                 of each visit.

 

 

  1. a. No excisable liquor shall be sold or supplied by the Club to any person under the age of 18 years.

 

  1. No person under the age of 18 years will be allowed into the licensed area of the Club after 9.00pm. However, a child who is accompanied by his/her parent or guardian may be allowed into the licensed area between the hours of 10.00am (12.30pm on Sunday) and 9.00pm.

 

  1. A child who is aged at least 15 years but under the age of 18 years and who is accompanied by his/her parent or guardian may be allowed into the licensed area of the club on the occasion of a private function at      which a substantial meal is served to persons attending the function.

 

  1. No excisable liquor shall be sold for consumption outside the premises of the Club except to members of the Club, between the hours of 8 o’clock in the morning and 10 o’clock at night.

 

  1. Subject to the exceptions mentioned in sub-sections 2 and 3 of Sections 56 of the Intoxicating Liquor Act 1927 as amended by Section 6 of the Intoxicating Liquor Act 1927, no excisable liquor shall be supplied for consumption on the Club premises to any person (other than a member of the Club lodging in the Club premises) or be consumed on the Club premises by any person (other than a member of the Club lodging in the Club premises):

 

  1. On any weekday before the hour of 10.30am in the morning; or

 

  1. On any Monday, Tuesday, Wednesday, or Thursday after the hour of 11.30pm in the evening: or

 

  1. On any Friday and Saturday before the hour of 10.30 am in the morning or after the hour of 12.30am in the morning of the following day: or

 

  1. On any Sunday (except St. Patrick’s Day which falls on a Sunday) before the hour of 12.30pm in the afternoon or after the hour of 11pm in the evening; or

 

  1. On St. Patrick’s Day, where that day falls on a week day before the hour of 12.30pm in the afternoon or after the hour of 12.30am in the morning of the following day; or

 

  1. On Christmas Eve and the Eve of Good Friday between 10.30am in the morning and 11.30pm in the evening; or

 

  1. At any time on Christmas Day or Good Friday.

 

 

  1. No member of the Management Committee and no manager or servant employed in the Club shall have any personal interest in the sale of the excisable liquors therein or in the profits arising from such sale.

 

  1. Nothing contained in the Registration of the Clubs Acts 1904 to 2008 or imposed only by virtue of the operation of Rule 62 of this constitution shall operate to prohibit the supplying for consumption on the Club premises of excisable liquor to any person for the consumption of excisable liquor on those premises by any person:

 

  1. On Christmas Day between 12 midday and 10pm in the evening; or

 

  1. On any other day for one hour after the expiration of any period in respect of that day during which it is lawful for the Club by virtue of Rule 21 of this constitution to supply any excisable liquor if it is:

 

 

  1. Ordered by that person at the same time as a substantial meal is ordered by him.

 

  1. Consumed at the same time as and with the meal.

 

  1. Supplied and consumed in the portion of the Club premises usually set aside for the supply of meals.

 

  1. Paid for at the same time that the meal is paid for.

 

 

  1. The Management Committee may alter or add to such Rule or Rules dealing with the supply or consumption of excisable liquor for the               purpose of complying with the Licensing Laws for the time being in                  force, or for the purpose of satisfying the requirements of the members in accordance with such laws.

 

  1. In addition to the foregoing Rules, the Clauses and Regulations             embodied in the Registration of the Clubs Acts 1904 to 2008 and the Intoxicating Liquor Acts 1833 to 2008 and any Acts extending and amending the same shall be deemed to be Rules of the Club.

 

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